MINNESOTA CHAPTER OF THE INTERNATIONAL ASSOCIATION FOR JAZZ
EDUCATION
CONSTITUTION AND BY-LAWS
Article I – Name
This organization shall be known as the Minnesota Chapter of the National Association for Jazz Education
Article II – Purposes
Article III - Active Membership
Section 1. Active membership shall be open to any person who will give active support to the purpose of this organization as outlined in Article II. Active membership shall provide the privileges of participation in all activities of the association including the right to vote and hold office.
Section 2. Student membership shall be open to anyone who is currently enrolled in a private or public school, junior college, college or university. Student membership shall provide the privileges of participation in all activities of the association with the exception of voting and holding office.
Section 3. Honorary membership may be conferred by unanimous vote of the Executive Board. Such membership shall be for individuals who offer and perform distinguished service to jazz in music education. Honorary membership shall carry with it all the privileges of active membership except the right to vote and hold office at the state level.
Article IV – Dues
The annual dues for active members shall be levied as prescribed in the IAJE constitution.
Article V - Officers and the Executive Board
The elected officers of this association shall be President, Vice President (President-Elect), Secretary, and Treasurer. Additional officers may be appointed by the executive board. The President-Elect, Secretary, and Treasurer shall be elected by vote of the membership, and said officers shall hold office for two years. In the event of a vacancy in any office other than that of President, the President with the majority consent of the Executive Board shall appoint an active member in good standing to finish the unexpired term of the last incumbent. Should the office of President become vacant, the President-Elect shall become acting President to fill the unexpired term. This interim service shall not affect his subsequent tenure as President for the two-year term. The President shall not be eligible for a second term. He shall automatically become a member of the Executive Board for the next two-year period. The President-Elect automatically succeeds into the office of President. All officers shall begin their terms of office July 1, in the year of the election.
The Executive Board shall consist of the President, President-Elect, Secretary, Treasurer, the Past-President and the Committee Chairmen. The activities of the chapter shall be determined by the
Executive Board.
Article VI - Meetings
The meetings of the association shall be held annually and at such time and place as shall be designated by the President with the approval of a majority of the Executive Board. All members shall be notified either by mail or through a publication of general circulation at least 30 days in advance of the meeting. Special meetings may also be called by written request from members of the Executive Board with the proviso that adequate notice be given.
Article VII - Private Property
The private property of individual members of this association shall not be liable for association debts.
Article VIII – Amendments
These Articles, with the exception of Article VII, may be amended by a 2/3 vote of those who cast a legal ballot, as long as they remain consistent with the IAJE Constitution.
Article IX - By-Laws
The chapter may make and alter By-Laws consistent with the provisions indicated heretofore and in accordance with the provisions contained in Article VI relative to the meetings.
MINNESOTA BY-LAWS
Article I - Rules of Order
The rules contained in ROBERTS RULES OF ORDER shall govern the meetings in all cases in which they are applicable and in which they are not inconsistent with the By-Laws or the special rules of this association.
The order of business for meetings shall be:
1. Reading of minutes of the previous meeting (and their approval).
2. Report of Officers and Committee Chairmen.
3. Unfinished business.
4. New business.
The agenda for MN IAJE meetings will be prepared by the President with the approval of the Executive Board.
Article II – Expenditures
Section 1. All expenditures necessary to the administration of the activities of the chapter shall be made with the consent of the President. A financial statement shall be presented annually to the Executive Board.
Section 2. The annual Treasurer’s report shall be available to any active member in good standing upon written request.
Article III - Balloting at Other than Regular or Special Meetings
When the Executive Board determines that it is necessary to submit matters to the active membership at times other than at general or special meetings, said board shall give notice of such matters by mail or through an association publication of general circulation, and request the return vote or ballot thereon by said members which notice shall be mailed or published at least 15 days before the votes or ballots are to be returned and counted by said board. Members who vote neither “yes” or “no” on such matters shall be counted as having voted in favor thereof.
Article IV - Duties of Officers
The officers shall perform the usual duties necessary to the functioning of the unit and such additional duties as may be prescribed by the Executive Board from time to time, or by the By-Laws.
Article V - Election of Officers
The election of officers shall be by mail ballot of the active membership. Ballots will be provided not later than May 1 (of alternate years since the term of office is for two years), and are to be returned for tabulation by June 1. Ballots are to be counted under the supervision of the Chairman of the Nominating Committee. Results will be announced immediately and the new officers will begin their terms of office July 1st for a two-year term.
Article VI – Amendments
These Articles may be amended by a 2/3 vote of those who case a legal ballot. Notice of proposed change in the Constitution shall be given as prescribed in these Articles.